TUART FOREST PRIMARY SCHOOL PARENTS AND CITIZENS' ASSOCIATION INCORPORATED
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Meeting - Annual General Meeting
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Annual General Meeting
27-03-2024 18:00
– 19:00
Tuart Forest Primary School
Crystal Bend, 10 Crystal Bend, Dalyellup WA 6230, Australia
Minute Taker
Alison Sander
Chairperson
Shireen Loud
Minutes
1.
Meeting Open
For Noting
2.
Attendees- confirm quorum of 8, confirm all attending have completed membership, welcome new members, introduce current execs
For Noting
3.
Confirmation of last meeting minutes
For Noting
4.
Correspondence Report
For Noting
5.
Presidents Report for 2023
For Noting
6.
Treasurer Report - Tabling of 2023 Annual Financial Statement
For Noting
7.
Tabling of Solvency Declaration Statement as endorsed by the executive committee - 2023 President to sign
For Action
8.
Tabling of 2024 Budget Plan
For Noting
9.
Positions all vacant - collect Nomination forms
For Noting
9.1.
Vote in 2024 President
For Action
9.2.
Vote in 2024 Vice President/WACSSO Delegate
For Action
9.3.
Vote in 2024 Treasurer
For Action
9.4.
Vote in 2024 Secretary
For Action
9.5.
Vote in 2024 2nd Hand Uniform Coordinator
For Action
9.6.
Vote in 2024 Containers for Change Coordinator
For Action
9.7.
Welcome 2024 Executive Members
For Action
10.
Financial Motion 1: That the P and C subscribe to Quickbooks Online for the discounted annual rate of $135/annum, standard rate for future years is $270/annum. Treasurer for 2024 to set up the software & create some guide sheets, to assist future executives in using the software.
For Action
11.
Financial Motion 2: Contingency budget- That the President and Treasurer-together - have delegated authority to spend $200 per event on unforseen expense with a motion to restrospecively approve expenditure at the next general meeting.
For Action
12.
General Motion 1: That the P and C run a wine sales fundraiser. Coordinator Lisa O'Neill. Suppliers, Dates, budget TBC,
For Discussion
13.
Other business to be added to next meeting agenda
For Discussion
14.
Next Meeting Date:
For Noting
15.
End of Meeting:
For Noting
