TUART FOREST PRIMARY SCHOOL PARENTS AND CITIZENS' ASSOCIATION INCORPORATED
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Meeting - Term 2 General Meeting
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Term 2 General Meeting
03-05-2023 18:00
– 20:00
Tuart Forest Primary School
Crystal Bend, Dalyellup WA 6230, Australia
Minute Taker
Alison Sander
Chairperson
Shireen Loud
Minutes
1.
Attendee & Apologies
For Noting
2.
Confirmation of previous minutes
For Action
3.
Presidents report
For Noting
4.
Principals report
For Noting
5.
Treasurers Report
For Noting
6.
Correspondence Report
For Noting
7.
Term 1 Easter Raffle- Handover Report
For Noting
8.
Term 2 Mothers Day Stall Update
For Discussion
9.
2nd Hand uniform update
For Noting
10.
Containers for Change update + Crate placement
For Noting
11.
WACSSO Update + conference (Aug 19-20th) attendees discussion
For Noting
12.
Motion 1 - that the P&C implements Tidy HQ to organise financial records, tasks, contacts and event information in order to streamline & centralise P&C information
For Discussion
13.
Motion 2: That the treasurer delegates the task of counting cash donations to 2 members: 1 executive member and one financial member, on occasions where the treasurer cannot perform the cash count themselves.
For Action
14.
Discuss- apply for a deposit card to make depositing cash quicker at bank branch
For Action
15.
Financial Motion 1- that the P&C allocates funds $175 to cover costs of the birthday bucket of icypoles' initial costs as specified by coordinators Ali and Jen,and allows for ongoing expense budget of $15 per order for purchase of icypoles (ie 2 packets), and charge $18 to families for each bucket of icypoles.
For Action
16.
Fincanial Motion 2- that the P&C allocated funds up to $300 for stall supplies as specified in the request submitted by Ali Sander
For Action
17.
Financial Motion 3- that the P&C allocate funds between $365 - $600 for Spinifex Kids Picnic Tables (tables on special at $89 each, regular price $150 each) for use in the ECE Outdoor Play Area, as requested in email by Stella Audino on 31/3/23. Pending approval from school administration.
For Action
18.
Term 2 Leaf Mural Update
For Noting
19.
Financial Motion 4- that the P&C pay WA Laser Engraving $823.60 for the supply of the custom leaves for the leaf mural
For Action
20.
Financial Motion 5: That the P&C pay Astral signs up to $730 (price dependent on how long install will take) for the installation of the leaves on the school wall
For Action
21.
Discuss events to do/reschedule in term 3. what goes ahead, what gets postponed, what gets changed to enrichmnet instead of fundraising (i.e. disco, fathers day, penny wars, digital raffle). Confirm term 3 events calendar, dates and coordinators of each event
For Discussion
22.
Motion: That the P&C allocate a budget of up to $2300 to order Father's day stock. Shireen and Ali to coordinate event
23.
list of upcoming grants available
For Noting
24.
Discuss ordering a larger uniform cabinet in OSH area and relocating smaller cabinet into the shed for file archives
For Discussion
25.
Date for next general meeting
For Noting
26.
date for next exec meeting
For Noting
Attendees
(4)
