TUART FOREST PRIMARY SCHOOL PARENTS AND CITIZENS' ASSOCIATION INCORPORATED
powered by TidyHQTerm 2 General Meeting
Minute Taker
|
Alison Sander
|
Executive Member- 1 | AS |
Chairperson
|
Shireen Loud
|
President | SL |
Attendees
|
Shireen Loud
|
President | SL |
|
Qira Napoli
|
Containers For Change Coordinator, 2nd Hand Uniform Coordinator | QN |
|
Jo Robinson
|
JR | |
|
Carolyn Williams
|
CW |
| 1 | Attendee & Apologies | For Noting | |
| 2 | Confirmation of previous minutes | For Action | |
| 3 | Presidents report | For Noting | |
| 4 | Principals report | For Noting | |
| 5 | Treasurers Report | For Noting | |
| 6 | Correspondence Report | For Noting | |
| 7 | Term 1 Easter Raffle- Handover Report | For Noting | |
| 8 | Term 2 Mothers Day Stall Update | For Discussion | |
| 9 | 2nd Hand uniform update | For Noting | |
| 10 | Containers for Change update + Crate placement | For Noting | |
| 11 | WACSSO Update + conference (Aug 19-20th) attendees discussion | For Noting | |
| 12 | Motion 1 - that the P&C implements Tidy HQ to organise financial records, tasks, contacts and event information in order to streamline & centralise P&C information | For Discussion | |
| 13 | Motion 2: That the treasurer delegates the task of counting cash donations to 2 members: 1 executive member and one financial member, on occasions where the treasurer cannot perform the cash count themselves. | For Action | |
| 14 | Discuss- apply for a deposit card to make depositing cash quicker at bank branch | For Action | |
| 15 | Financial Motion 1- that the P&C allocates funds $175 to cover costs of the birthday bucket of icypoles' initial costs as specified by coordinators Ali and Jen,and allows for ongoing expense budget of $15 per order for purchase of icypoles (ie 2 packets), and charge $18 to families for each bucket of icypoles. | For Action | |
| 16 | Fincanial Motion 2- that the P&C allocated funds up to $300 for stall supplies as specified in the request submitted by Ali Sander | For Action | |
| 17 | Financial Motion 3- that the P&C allocate funds between $365 - $600 for Spinifex Kids Picnic Tables (tables on special at $89 each, regular price $150 each) for use in the ECE Outdoor Play Area, as requested in email by Stella Audino on 31/3/23. Pending approval from school administration. | For Action | |
| 18 | Term 2 Leaf Mural Update | For Noting | |
| 19 | Financial Motion 4- that the P&C pay WA Laser Engraving $823.60 for the supply of the custom leaves for the leaf mural | For Action | |
| 20 | Financial Motion 5: That the P&C pay Astral signs up to $730 (price dependent on how long install will take) for the installation of the leaves on the school wall | For Action | |
| 21 | Discuss events to do/reschedule in term 3. what goes ahead, what gets postponed, what gets changed to enrichmnet instead of fundraising (i.e. disco, fathers day, penny wars, digital raffle). Confirm term 3 events calendar, dates and coordinators of each event | For Discussion | |
| 22 | Motion: That the P&C allocate a budget of up to $2300 to order Father's day stock. Shireen and Ali to coordinate event | ||
| 23 | list of upcoming grants available | For Noting | |
| 24 | Discuss ordering a larger uniform cabinet in OSH area and relocating smaller cabinet into the shed for file archives | For Discussion | |
| 25 | Date for next general meeting | For Noting | |
| 26 | date for next exec meeting | For Noting |
